New Prepaid Stock System
New to Traveller, the prepaid stock area of the system caters for new types of tickets appearing within the Travel sector such as Park Cards. The concept is simple, clients purchase these tickets prior to travel and are able to use them during their trip. The prepaid stock area stores this information and allows for structured operations to be carried out upon it.
Enabling Prepaid stock.
To enable prepaid stock, the user simply needs to attach a miscellaneous type transaction to an operator with the Prepaids tick box checked
It is however highly recommended that a new Transaction type be created for specific item types to aid clerks in the use of the system. All Prepaid transaction types must use the screen ID 218P0 refer to your original training documentation for more information on this.
Each operator can accommodate many Transaction types supporting Prepaid stock, and a particular Transaction type may belong to many operators.
Once this information has been entered it will then be possible to create batches of tickets available for each operator. To access this area, select File => Stock Control => Prepaid Stock (as shown Below
Conventional postings will be made for a sale of prepaid stock. However, a corresponding Purchase Ledger invoice will not be generated: this is because the cost value has already been posted to the Purchase Ledger as part of the overall invoice when the Prepaid Stock batch was created.
Instead of the conventional Purchase Ledger posting, the quantity held for the appropriate Prepaid Stock batch will be reduced and a 'cost of sale' posting will be generated using the buying price of the stock. This will take place once when the balance of the transaction has been paid.
Adding a batch
To add a batch you must first specify a description, this can either be an existing description or a new one, the user is then prompted for the operator, click Find Batch to update the screen.
If there are existing batches on the selection you have made they will appear now.
Click on Add Batch and section A shown above will appear.
Adding a batch from this point is very similar to adding a standard ticket batch, fill in the details (explained below) and click Save to continue.
Field Definitions :
Quantity in Batch : The amount of items in the batch you are recording.
Date Received : The date which these items were received.
Buying Price : The individual item price for the stock entered. This is the price the operator sells them to the agent.
Selling Price : The individual item price for the stock entered. This is the price the agent sells them to the Client.
Total Buying Price : This need never be entered and is automatically calculated as Total = Quantity x Buying Price.
First : The first item number in the batch.
Last : The last item number in the batch, again this field need never be entered and is calculated as Last = First + Quantity - 1.